Guidance for submitting Appeals on the ground of Extenuating Circumstances - COVID-19 UPDATE

Do your extenuating circumstances match any of the specific circumstances listed in section 2.6 of the Appeals Procedure?



You need to provide information and evidence to show that:

(1) You had extenuating circumstances (see extenuating circumstances Covid 19 FAQ update for information about what circumstances the University will accept as extenuating circumstances).

(2) The date or period of time when the extenuating circumstances had occurred.


(3) How the extenuating circumstances had an adverse (i.e. negative) effect on particular exams or coursework which you sat/submitted/missed. You should also explain which exams/coursework had been affected and the date of these affected assessments.



You need to provide the same information and evidence listed on the left (at 1-3), and


(4) You will ALSO need to provide information and evidence to show that at the time of your affected assessment(s):

(a) You had had been unable to  determine whether or not you were fit to undertake the assessment(s); AND/OR

(b) You had a good reason for not notifying your College at the relevant time (see Section 2.4.6 of the Appeals Procedure for more information about this).

Examples of Evidence to support Appeals on the ground of extenuating circumstances:

Normally full documentation to substantiate any exceptional circumstances or claims is required in support of appeal grounds (for example: medical/health certificate, death certificate, letter of support from a support service in the University).


However, the University recognises that it may be difficult for students to obtain evidence in the current climate, noting the current pressures on the health and other services, and will make every effort to consider applications sympathetically.


Examples of Evidence:


  • Certificate or letter from a GP/medical specialist (with date of the relevant medical assessment);
  • Letter from a Support Service in the University (i.e Wellbeing Service or the Disability Office);
  • Letter of support/explanation from a third party such as a close relative/friend who was in contact with you during the relevant period and can provide their observations regarding the effects of your circumstances upon you. These may include for example any observations that they may be able to make about your ability to make reasoned decisions, to focus on your studies and to communicate with the University and/or others about your problems during this period (noting that such evidence will not usually be as compelling as medical evidence).
Last update:
04-06-2020 17:37
Joanna Parketny
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