Setting appropriate permissions for your Journal


As the “Journal owner” you are able to control who has access to the Journal and what level of access they can have.

 There are three different default roles:

·         Viewers (these can read but cannot participate)
·         Authors (also known as participants  these can make new entries and edit content
·         Owners (these have complete control over the Journal)
·         There is also the option to create a custom role.  (See separate guide on creating a custom role)

To add to the list of Viewers:

Ensure that you are in the relevant Journal
Click on settings, then Permissions

Click on the Viewers tab

The people who are already able to access your Journal will be in the box entitled The Viewers:

Go to the Add Viewers box

Select from everyone, particular individuals or specific courses or organisations by clicking on the relevant heading and using the next column to filter down.  
When you are happy with your selection, click on the add button

To invite someone who is not on the list, click on the Invite a person via email button.

There is also the option to give people time-restricted access.  If you wish to do this, enter a start/end date and time as appropriate.

When you have finished, click on Save &amp  Exit

To add to the list of Authors:

Ensure that you are in the relevant Journal
Click on settings, then Permissions
Click on the Authors tab

(Remaining Screenshots are as per the instructions for Viewers)
The people who are already able to access your Journal will be in the box entitled The Authors
Go to the Add Authors box
Select from everyone, particular individuals or specific courses or organisations by clicking on the relevant heading and using the next column to filter down.  
When you are happy with your selection, click on the add button
To invite someone who is not on the list, click on the Invite a person via email button.
There is also the option to give people time-restricted access.  If you wish to do this, enter a start/end date and time as appropriate.
When you have finished, click on Save &amp  Exit

To add to the list of Owners:

(Remaining Screenshots are as per the instructions for Viewers)
Ensure that you are in the relevant Journal
Click on settings, then Permissions
Click on the Owners tab

The people who are already able to access your Journal will be in the box entitled The Owners
Go to the Add Owners box
Select from everyone, particular individuals or specific courses or organisations by clicking on the relevant heading and using the next column to filter down.  
When you are happy with your selection, click on the add button
To invite someone who is not on the list, click on the Invite a person via email button.
There is also the option to give people time-restricted access.  If you wish to do this, enter a start/end date and time as appropriate.
When you have finished, click on Save &amp  Exit

Last update:
25-10-2016 13:04
Author:
Helen
Revision:
1.1
Average rating:0 (0 Votes)
 

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